Data Protection – GDPR for Businesses

What does data protection in businesses involve? Implementing GDPR, processing personal data, and preparing documentation for your company with the help of Jaroch Pakos Kancelaria Radców Prawnych s.c.

Data Protection – GDPR for Businesses

Our law firm provides comprehensive services for the implementation of the Personal Data Protection Act and GDPR regulations. We prepare complete documentation, provide training, and offer advisory services. Discover what working with our firm looks like!
The Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), along with the Personal Data Protection Act of May 10, 2018, have become permanent fixtures in the Polish legal system. Consequently, they are also an integral part of conducting business. According to the GDPR, personal data refers to any information relating to an identified or identifiable living individual. Whether you manage a fan page, website, online store, or organize a contest, each activity involves the collection of personal data to some extent. As a business owner, you are required to implement and comply with procedures related to data protection, which is your duty as a personal data administrator.

Our services include:

  • Preparation of comprehensive GDPR documentation for your company
  • Audit of implemented procedures and documentation
  • GDPR training for management, employees, or the data protection officer
  • GDPR training tailored to specific industries
  • Representation before public administration authorities

Ius est ars boni et aequi (D. 1.1.1 pr.) – Law is the art of what is good and just.

Data Protection in the Company – Documentation on Personal Data Processing

What does data protection involve? Data protection in a company is a key element of risk management and legal compliance. In the age of digitalization and increasing amounts of processed information, businesses must pay special attention to adhering to the rules set forth in GDPR. Effective data protection includes implementing appropriate policies and procedures, regular employee training, and using technologies that safeguard data from unauthorized access and breaches. Some companies are also required to appoint a Data Protection Officer (DPO), who will oversee compliance with GDPR and ensure adherence to regulations. Ensuring data protection not only guards against potential fines but also builds trust with clients and business partners, strengthening the company’s reputation in the market.
As part of our offering, we create document packages required by data protection regulations, including but not limited to:
  • Privacy Policy
  • Data Security Policy
  • Consent Forms (use of employee/associate image, consent for personal data processing)
  • List of individuals authorized to process personal data
  • Registers (processing activities, data protection breaches, data processors, subject request fulfillment)
  • Risk Analysis
  • Information Clauses (for clients, employees/associates, recruitment, CVs)
  • Information and checkbox under the contact form
  • Template for a data processing agreementThe documents are prepared strictly based on the nature of the Client's business and the method by which they collect personal data. The documents include all the data controller's informational obligations, such as data access, objections to data processing, and other provisions required by GDPR. We pay particular attention to the processing of special categories of personal data, sensitive data, communication methods, and the formats in which data is collected. With our document package, prepared by experienced legal advisors and attorneys specializing in data protection, you can be confident that your company operates in full compliance with the law.

Conducting an audit in the field of data protection in accordance with GDPR regulations.

If your company has already implemented data protection regulations but you are unsure whether personal data is being processed correctly, which data requires protection, or you have concerns about the accuracy of your documents and registers, our Law Firm offers a comprehensive audit. This audit involves reviewing the procedures and documentation you have implemented.
The final outcome of the audit is to identify errors in the procedure, make corrections or complete the required documentation, and provide recommendations related to personal data processing, including securing data in special categories, such as health information.

GDPR training for management, employees, and the Data Protection Officer.

We actively conduct training sessions on personal data collection and the obligations arising from legal regulations. These trainings are designed for management, employees, as well as the appointed Data Protection Officer within the company. The sessions are tailored to different levels of knowledge, ranging from basic principles for employees to advanced topics for management.
Through these trainings, employees gain the necessary knowledge and skills to effectively manage personal data, minimizing the risk of breaches and penalties. We also offer industry-specific training, such as for the real estate sector. Our trainings are conducted by qualified lawyers, either in-person or online, and each session concludes with a certification. Professional GDPR trainings help businesses build a culture of data protection, which contributes to increased customer trust and safeguarding the company’s reputation.

Representation of the data controller in matters related to data protection breaches.

We represent clients before public administration authorities, including the President of the Office for Personal Data Protection (UODO), the Provincial Administrative Court, and the Supreme Administrative Court. Specializing in data protection, we offer comprehensive assistance, including legal advice, preparation of necessary documentation, and representation of businesses during inspections and proceedings conducted by UODO.
Our lawyers also assist in assessing the compliance of a company's activities with GDPR and in managing data breach incidents. Professional representation ensures legal protection for the business, minimizing the risk of fines and supporting the effective implementation of data protection policies. This allows the entrepreneur to focus on their core business, confident that data protection matters are being properly managed.

Need assistance? Contact our law firm!

If you are interested in legal services related to labor law, please feel free to contact our Law Firm by filling out the contact form or via email at: kontakt@kancelaria-jp.pl.

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